USB prohibits concurrent implementation of projects with similar, or like, titles, contractors, goals and objectives. Action teams/support committees must determine uniqueness of each project prior to project budget approval.
Projects and detailed project budgets must be approved by a majority of the action team/support committee members present at the meeting. Project budgets may not be exceeded and must be managed by the appropriate project manager to approved budget category(ies). If there is no scope adjustment and the total budget is unchanged, budget category adjustments between 10 percent and 19 percent require action team chair/support committee chair approval, and budget category adjustments of 20 percent or greater require action team/support committee approval.
For example, for a total project budget of 1 million dollars with a $50,000 subcontractor budget category:
- With an increase or decrease to the subcontractor budget category less than $5,000 would not require approval.
- With an increase or decrease to the subcontractor budget category between $5,000 and $9,999 would require approval by the action team chair/support committee chair.
- With an increase or decrease to the subcontractor budget category of $10,000 and greater would require approval by the action team/support committee.
Project total budget adjustments (increases or turnbacks) and/or scope adjustments require action team/support committee approval.