• USB Policy

  • USB Policies

    • Purpose
    • Scope
    • Terminology
    • Responsibility

  • Accounting

    • Financial Reporting

  • Anti-Harassment Policy

  • Bank and Investment Accounts

  • Board Budgeting and Allocation

    • Budgeting
    • Allocations
    • Projects

  • Board Director Expense Reimbursement

  • Board Records

  • Chairperson's Expense Reimbursement

  • Communications Standards

  • Compliance Officer

  • Compliance Reviews and Reporting

  • Conflict of Interest

  • Contract Authority

    • Signature Authority

  • Election of Directors, Officers and Executive Committee

    • Nomination Procedure – Officers and Executive Committee Members
    • Election Procedure – Officers and Executive Committee Members
    • Executive Committee Voting Rights
    • External Liaison

  • Family Member Compensation

  • Fund Reserve

  • Information Technology

    • Backup and Recovery
    • Acceptable Use of Computer Equipment
    • Email Communication

  • Insurance

  • Intellectual Property Rights

  • Investments

  • Minutes

  • Pecuniary Rewards

  • Primary Contractors

  • Purchase of Property/Endowments

    • Purchase of Property
    • Endowments

  • QSSB Reviews and Reporting

  • Roles and Responsibilities

  • Social Media

  • Solicitation of Funds

  • Sponsorship Policy

  • Travel Expense Reimbursements

  • Unscheduled Expenditures

  • USB Credit Cards

  • USB Liaison

  • Vendor/Contract Management and Reimbursement Policy

    • Administrative Requirements
    • Anti-Harrassment
    • Whistleblower Policy
    • Program Requirements
    • USB Travel Guidelines for Contractors

  • Appendix A – Delegation of Authority

  • Appendix B – Records Management Policy

  • Appendix C – Code of Conduct

  • Appendix D – AMS Directive 2210.2

  • Appendix E – Roles and Responsibilities

  • Appendix F – Permanent Bylaws of the United Soybean Board

  • Appendix G – Social Media Policy

  • Resources

• USB Reference Guide

  • Purpose

  • Scope

  • Terminology

  • USB Communication Standards Manual

  • Confidentiality Agreement

  • Conflict of Interest Disclosure Statement

  • Contractor Agreement Template

  • Contractor Services Handbook

  • Exemption from Federal Income Tax

  • USDA Guidelines for AMS Oversight of Commodity Research and Promotion Programs

  • Long-Range Strategic Plan

• QSSB Manual

  • Purpose

  • Scope

  • Terminology

  • Responsibility

  • Election of the Board of Directors

    • Nomination Procedure – Board of Directors
    • Election Procedure – Board of Directors
    • Nominee's Agreement to Serve

  • QSSB Annual Financial Report Content Guideline

    • Annual Audit Report
    • Sample: Negative Assurances Report
    • Sample: Negative Assurances Paragraph

  • Purchase of Property/Endowments

  • QSSB Compliance

    • Annual Financial Report Guidelines

  • QSSB Compliance Requirements

    • Internal Controls
    • Collections Compliance
    • Travel Reimbursements
    • Contract Compliance
    • Program Expenditures
    • Internal Control Guidelines
    • QSSB Segregation
    • QSSB Cash Controls

  • QSSB Marketing Plans/Budgets

  • QSSB Policies and Procedures

  • QSSB Reviews and Reporting

    • General
    • Conducting Compliance Reviews
    • Reporting
    • Resolution
    • Financial Statement

  • QSSB Refund Request

  • Organic Soybean Certification Procedures

    • Organic Soybean Exemption Request Process

  • QSSB Standard Contract

  • Appendix A – QSSB Contract Guide

    • Model Research Funding Agreement
    • Research Funding Agreement Explanation
    • Model Vendor Agreement
    • Vendor Agreement Explanation

  • Appendix B – Nominations Agreement Form

    • Nomination Agreement Form

  • Appendix C – QSSB Financial Statement Audit Checklist

  • Appendix D – AMS Directive 2210.2

  • Appendix E – Purchase of Property/Endowments

    • Purchase of Property
    • Endowments

  • Appendix F – QSSB Provisions for USB Projects

    • QSSB Provisions for USB Projects

  • Appendix G – USB and QSSB Agreement Template

  • Appendix H – First Steps for QSSB/USB Board Requirements for Compliance Collections

  • Appendix I – USDA Remittance Settlement Agreement

  • Appendix J – State QSSB to QSSB Funds Transmittal Form

  • Appendix K – QSSB to USB Funds Transmittal Form

  • Appendix L – QSSB Refund Letters

    • Exhibit A – Refund Restriction Letter from the QSSB to Producer
    • Exhibit B – Cover Letter for Producer Refund Request
    • Exhibit C – Refund Letter from Producer to QSSB
    • Exhibit D – Producer Refund Procedures
    • Exhibit E – Refund Letter From QSSB to Producer

  • Appendix M – Schedule of Contracts/Grants in Process Template

  • Appendix N – Schedule of Activities Template

  • Appendix O – Sample Code of Conduct Policy

  • Appendix P – Sample Whistleblower Policy

  • Appendix Q – Sample Confidentiality Agreement

  • Appendix R – Sample Conflict of Interest Disclosure Statement

USB Reference Guide > Confidentiality Agreement

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This confidentiality agreement (“Agreement”) is executed this ______ day of __________, by ____________________________ (the “Undersigned”).

WHEREAS the United Soybean Board (“USB”) was created pursuant to the Soybean Promotion, Research, and Consumer Information Act, 7 U.S.C. §§ 6301-6311 (1999) (the “Act”) and the Soybean Promotion, Research, and Consumer Information Order, 7 U.S.C. Part 1220 (2000) (the “Order”), to, among other things, ensure coordination and efficient use of the funds assessed and collected under the Act;

WHEREAS USB has invited the Undersigned to attend the Board of Directors (the “Board”) meeting in ________________ on ________________ (the “Board Meeting”);

WHEREAS the Board may hold executive sessions (the “Executive Sessions”) during the Board Meeting;

WHEREAS Confidential Information, as that term is defined in Paragraph 2 below, will be disclosed during the Executive Sessions;

WHEREAS the Undersigned desires to be present during the Executive Sessions;

NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the Undersigned affirms and agrees as follows:

1.  The term of this Agreement shall run for a period of two (2) years from the date of execution of this Agreement.
2. The Undersigned acknowledges that the definition of “Confidential Information” for the purposes of this Agreement shall be defined as any information provided to the Undersigned at the Executive Sessions during the Board Meeting.
3. The Undersigned affirms that he/she is a soybean producer who has paid into the National Soybean Checkoff program within the previous two years.
4. The Undersigned agrees to maintain in confidence, and will not disclose to any other person or entity, any Confidential Information without the prior written consent of the chairman of the Board and the USB CEO.
5. The Undersigned agrees that he/she will take reasonable measures to maintain the confidentiality of the Confidential Information.
6. The Undersigned will immediately give notice to the Board of any unauthorized use or disclosure of the Confidential Information by contacting the chairman of the Board and the USB CEO in writing.
7. The Undersigned agrees to assist the Board in remedying any unauthorized use or disclosure of the Confidential Information.
8. The Undersigned acknowledges and agrees that the Board shall suffer irreparable harm if the Undersigned breaches any of his/her obligations under this Agreement and that monetary damages shall be inadequate to compensate the Board for such breach. Accordingly, the Undersigned acknowledges that the Board, in addition to, and not in limitation of, any other remedies or damages that it may have at law or in equity, shall be entitled to a temporary restraining order, preliminary injunction and permanent injunction to prevent or to restrain any such breach.
9. This Agreement shall be governed by and construed in accordance with the laws of the State of ____________ without regard to conflict of laws principles. All disputes pertaining to this Agreement shall be decided by a state or federal court located in the State of ____________, and the Undersigned consents to personal jurisdiction in such courts.
10. If a court of competent jurisdiction shall declare any part of the Agreement invalid or unenforceable, it shall not affect the validity of the balance of the Agreement.
11. This Agreement constitutes the complete understanding of the parties with respect to the subject matter addressed herein and supersedes any prior agreements, whether written or oral. This Agreement may only be amended, supplemented, or otherwise modified by means of a written instrument signed by the Undersigned, the chairman of the Board and the USB CEO.

Signed: _________________________________

Print Name: ______________________________