• USB Policy

  • USB Policies

    • Purpose
    • Scope
    • Terminology
    • Responsibility

  • Accounting

    • Financial Reporting

  • Anti-Harassment Policy

  • Bank and Investment Accounts

  • Board Budgeting and Allocation

    • Budgeting
    • Allocations
    • Projects

  • Board Director Expense Reimbursement

  • Board Records

  • Chairperson's Expense Reimbursement

  • Communications Standards

  • Compliance Officer

  • Compliance Reviews and Reporting

  • Conflict of Interest

  • Contract Authority

    • Signature Authority

  • Election of Directors, Officers and Executive Committee

    • Nomination Procedure – Officers and Executive Committee Members
    • Election Procedure – Officers and Executive Committee Members
    • Executive Committee Voting Rights
    • External Liaison

  • Family Member Compensation

  • Fund Reserve

  • Information Technology

    • Backup and Recovery
    • Acceptable Use of Computer Equipment
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  • Insurance

  • Intellectual Property Rights

  • Investments

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  • Pecuniary Rewards

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  • Purchase of Property/Endowments

    • Purchase of Property
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  • QSSB Reviews and Reporting

  • Roles and Responsibilities

  • Social Media

  • Solicitation of Funds

  • Sponsorship Policy

  • Travel Expense Reimbursements

  • Unscheduled Expenditures

  • USB Credit Cards

  • USB Liaison

  • Vendor/Contract Management and Reimbursement Policy

    • Administrative Requirements
    • Anti-Harrassment
    • Whistleblower Policy
    • Program Requirements
    • USB Travel Guidelines for Contractors

  • Appendix A – Delegation of Authority

  • Appendix B – Records Management Policy

  • Appendix C – Code of Conduct

  • Appendix D – AMS Directive 2210.2

  • Appendix E – Roles and Responsibilities

  • Appendix F – Permanent Bylaws of the United Soybean Board

  • Appendix G – Social Media Policy

  • Resources

• USB Reference Guide

  • Purpose

  • Scope

  • Terminology

  • USB Communication Standards Manual

  • Confidentiality Agreement

  • Conflict of Interest Disclosure Statement

  • Contractor Agreement Template

  • Contractor Services Handbook

  • Exemption from Federal Income Tax

  • USDA Guidelines for AMS Oversight of Commodity Research and Promotion Programs

  • Long-Range Strategic Plan

• QSSB Manual

  • Purpose

  • Scope

  • Terminology

  • Responsibility

  • Election of the Board of Directors

    • Nomination Procedure – Board of Directors
    • Election Procedure – Board of Directors
    • Nominee's Agreement to Serve

  • QSSB Annual Financial Report Content Guideline

    • Annual Audit Report
    • Sample: Negative Assurances Report
    • Sample: Negative Assurances Paragraph

  • Purchase of Property/Endowments

  • QSSB Compliance

    • Annual Financial Report Guidelines

  • QSSB Compliance Requirements

    • Internal Controls
    • Collections Compliance
    • Travel Reimbursements
    • Contract Compliance
    • Program Expenditures
    • Internal Control Guidelines
    • QSSB Segregation
    • QSSB Cash Controls

  • QSSB Marketing Plans/Budgets

  • QSSB Policies and Procedures

  • QSSB Reviews and Reporting

    • General
    • Conducting Compliance Reviews
    • Reporting
    • Resolution
    • Financial Statement

  • QSSB Refund Request

  • Organic Soybean Certification Procedures

    • Organic Soybean Exemption Request Process

  • QSSB Standard Contract

  • Appendix A – QSSB Contract Guide

    • Model Research Funding Agreement
    • Research Funding Agreement Explanation
    • Model Vendor Agreement
    • Vendor Agreement Explanation

  • Appendix B – Nominations Agreement Form

    • Nomination Agreement Form

  • Appendix C – QSSB Financial Statement Audit Checklist

  • Appendix D – AMS Directive 2210.2

  • Appendix E – Purchase of Property/Endowments

    • Purchase of Property
    • Endowments

  • Appendix F – QSSB Provisions for USB Projects

    • QSSB Provisions for USB Projects

  • Appendix G – USB and QSSB Agreement Template

  • Appendix H – First Steps for QSSB/USB Board Requirements for Compliance Collections

  • Appendix I – USDA Remittance Settlement Agreement

  • Appendix J – State QSSB to QSSB Funds Transmittal Form

  • Appendix K – QSSB to USB Funds Transmittal Form

  • Appendix L – QSSB Refund Letters

    • Exhibit A – Refund Restriction Letter from the QSSB to Producer
    • Exhibit B – Cover Letter for Producer Refund Request
    • Exhibit C – Refund Letter from Producer to QSSB
    • Exhibit D – Producer Refund Procedures
    • Exhibit E – Refund Letter From QSSB to Producer

  • Appendix M – Schedule of Contracts/Grants in Process Template

  • Appendix N – Schedule of Activities Template

  • Appendix O – Sample Code of Conduct Policy

  • Appendix P – Sample Whistleblower Policy

  • Appendix Q – Sample Confidentiality Agreement

  • Appendix R – Sample Conflict of Interest Disclosure Statement

USB Policy > Election of Directors, Officers and Executive Committee

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Nomination Procedure – Officers and Executive Committee Members

• The Directors will be polled prior to the USB December annual meeting to determine if any Director wishes to seek a position as an officer or a member of the Executive Committee. “The Board shall elect an Executive Committee which shall be responsible for the day-to-day operation of the Board within the policies established by the Board. The Executive Committee shall consist of the Chairperson, Vice Chairperson, Treasurer, Secretary and six other directors elected at-large.” (Article VIII, Section 1 in the Bylaws Appendix F) Disclosure is not mandatory. The list will be distributed to the Board at least one (1) week prior to the USB December annual meeting. “The annual meeting of the Board shall be held in December at a time and place fixed by the Board of Directors.” (Article IV, Section 1 in the Bylaws Appendix F)
• For each Executive Committee position, the nomination at the December annual meeting of all interested parties will be by secret paper ballot. The names of all nominated Directors will go into a pool of nominees to be voted on separately for each of the ten (10) Executive Committee positions.
• A nominated Director may ask for his/her name to be removed from consideration at any time during the nomination/election procedure.
• The USDA/AMS representative and USB Legal Counsel will facilitate the nomination process and tabulating of the paper nomination ballots with assistance of past leadership as needed.

Election Procedure – Officers and Executive Committee Members

Election of Executive Committee officers will be first in the election procedure. “At each annual meeting of the Board of Directors, the board shall elect from its voting members a Chairperson, a Vice Chair; a Secretary and a Treasurer. Such officers shall be members of the USB Executive Committee.” (Article VII, Section 1 in the Bylaws Appendix F) The order of election of USB officers will be Chairperson, Vice Chairperson, Secretary, Treasurer and the remaining six (6) Executive Committee members. The election of each Executive Committee member will be voted on individually using the following procedures:

• The first nominee receiving a majority of votes cast will be declared duly elected to fill the position.
• If no nominee receives a majority vote on any vote, then the lowest vote receiver and anyone not receiving a vote will be dropped from the next ballot until a nominee receives a majority.
• After a position is filled, nominations will again be requested for the next position until all ten (10) Committee positions have been filled.
• There shall be two (2) new members each year on the Executive Committee. If the election process reaches the last two (2) positions and at least two (2) new Executive Committee members have not been approved, then current Executive Committee members who have not been re-elected will not be eligible to serve.
• No two (2) Executive Committee members can come from the same state or region. This provision does not apply to the immediate past Chairperson, who serves as an ex officio member of the Executive Committee. The ten (10) elected members of the Executive Committee will represent ten (10) separate states or regions.
• A nominated Director may ask for his/her name to be removed from consideration at any time during the nomination/election procedure.
• Voting for Executive Committee members will be via electronic voting devices.
• USB Legal Counsel will facilitate the election process.