• USB Policy

  • USB Policies

    • Purpose
    • Scope
    • Terminology
    • Responsibility

  • Accounting

    • Financial Reporting

  • Anti-Harassment Policy

  • Bank and Investment Accounts

  • Board Budgeting and Allocation

    • Budgeting
    • Allocations
    • Projects

  • Board Director Expense Reimbursement

  • Board Records

  • Chairperson's Expense Reimbursement

  • Communications Standards

  • Compliance Officer

  • Compliance Reviews and Reporting

  • Conflict of Interest

  • Contract Authority

    • Signature Authority

  • Election of Directors, Officers and Executive Committee

    • Nomination Procedure – Officers and Executive Committee Members
    • Election Procedure – Officers and Executive Committee Members
    • Executive Committee Voting Rights
    • External Liaison

  • Family Member Compensation

  • Fund Reserve

  • Information Technology

    • Backup and Recovery
    • Acceptable Use of Computer Equipment
    • Email Communication

  • Insurance

  • Intellectual Property Rights

  • Investments

  • Minutes

  • Pecuniary Rewards

  • Primary Contractors

  • Purchase of Property/Endowments

    • Purchase of Property
    • Endowments

  • QSSB Reviews and Reporting

  • Roles and Responsibilities

  • Social Media

  • Solicitation of Funds

  • Sponsorship Policy

  • Travel Expense Reimbursements

  • Unscheduled Expenditures

  • USB Credit Cards

  • USB Liaison

  • Vendor/Contract Management and Reimbursement Policy

    • Administrative Requirements
    • Anti-Harrassment
    • Whistleblower Policy
    • Program Requirements
    • USB Travel Guidelines for Contractors

  • Appendix A – Delegation of Authority

  • Appendix B – Records Management Policy

  • Appendix C – Code of Conduct

  • Appendix D – AMS Directive 2210.2

  • Appendix E – Roles and Responsibilities

  • Appendix F – Permanent Bylaws of the United Soybean Board

  • Appendix G – Social Media Policy

  • Resources

• USB Reference Guide

  • Purpose

  • Scope

  • Terminology

  • USB Communication Standards Manual

  • Confidentiality Agreement

  • Conflict of Interest Disclosure Statement

  • Contractor Agreement Template

  • Contractor Services Handbook

  • Exemption from Federal Income Tax

  • USDA Guidelines for AMS Oversight of Commodity Research and Promotion Programs

  • Long-Range Strategic Plan

• QSSB Manual

  • Purpose

  • Scope

  • Terminology

  • Responsibility

  • Election of the Board of Directors

    • Nomination Procedure – Board of Directors
    • Election Procedure – Board of Directors
    • Nominee's Agreement to Serve

  • QSSB Annual Financial Report Content Guideline

    • Annual Audit Report
    • Sample: Negative Assurances Report
    • Sample: Negative Assurances Paragraph

  • Purchase of Property/Endowments

  • QSSB Compliance

    • Annual Financial Report Guidelines

  • QSSB Compliance Requirements

    • Internal Controls
    • Collections Compliance
    • Travel Reimbursements
    • Contract Compliance
    • Program Expenditures
    • Internal Control Guidelines
    • QSSB Segregation
    • QSSB Cash Controls

  • QSSB Marketing Plans/Budgets

  • QSSB Policies and Procedures

  • QSSB Reviews and Reporting

    • General
    • Conducting Compliance Reviews
    • Reporting
    • Resolution
    • Financial Statement

  • QSSB Refund Request

  • Organic Soybean Certification Procedures

    • Organic Soybean Exemption Request Process

  • QSSB Standard Contract

  • Appendix A – QSSB Contract Guide

    • Model Research Funding Agreement
    • Research Funding Agreement Explanation
    • Model Vendor Agreement
    • Vendor Agreement Explanation

  • Appendix B – Nominations Agreement Form

    • Nomination Agreement Form

  • Appendix C – QSSB Financial Statement Audit Checklist

  • Appendix D – AMS Directive 2210.2

  • Appendix E – Purchase of Property/Endowments

    • Purchase of Property
    • Endowments

  • Appendix F – QSSB Provisions for USB Projects

    • QSSB Provisions for USB Projects

  • Appendix G – USB and QSSB Agreement Template

  • Appendix H – First Steps for QSSB/USB Board Requirements for Compliance Collections

  • Appendix I – USDA Remittance Settlement Agreement

  • Appendix J – State QSSB to QSSB Funds Transmittal Form

  • Appendix K – QSSB to USB Funds Transmittal Form

  • Appendix L – QSSB Refund Letters

    • Exhibit A – Refund Restriction Letter from the QSSB to Producer
    • Exhibit B – Cover Letter for Producer Refund Request
    • Exhibit C – Refund Letter from Producer to QSSB
    • Exhibit D – Producer Refund Procedures
    • Exhibit E – Refund Letter From QSSB to Producer

  • Appendix M – Schedule of Contracts/Grants in Process Template

  • Appendix N – Schedule of Activities Template

  • Appendix O – Sample Code of Conduct Policy

  • Appendix P – Sample Whistleblower Policy

  • Appendix Q – Sample Confidentiality Agreement

  • Appendix R – Sample Conflict of Interest Disclosure Statement

QSSB Compliance Requirements > Contract Compliance

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A QSSB should create a contract, agreement or memorandum of understanding with any party it funds with checkoff dollars for research, promotional and educational programs; producer communications; and/or general program management and administration. The following items should be included in the agreement:

Normal provisions:

Amount of funding (by specific project, if applicable), term of agreement and signatures of both parties.

Termination provisions:

Notice required for termination of financial responsibility.

For example: 60 (sixty) days notice by either party.

Reporting requirements:

Project reports, interim (verbal/written) and final written report.

Final financial reporting, including provision of unused funding.

Generally, USB recommends that any unused funding be returned to the QSSB for future allocation.

Rights of ownership of project results, intellectual property or inventions.

Retention of records:

Contractor should be required to keep financial records and make such records available to the QSSB for inspection or audit.

When the QSSB pays according to a payment schedule, a final financial accounting should be required. It is recommended that the final payment or a portion be retained until satisfactory completion of the project is documented. The QSSB should have procedures for auditing contractors at the Board’s discretion.